A Microsoft ecosystem alternative

The service has been designed for businesses and institutions that expect the ease of use associated with popular office suites, but do not wish to relinquish control over their data, infrastructure, or the way information is processed. The solution is entirely dependent on infrastructure located in Polcom’s Polish data centres. This approach supports operational transparency and reduces the risks associated with transferring data outside controlled environments.

Polcom Nextcloud Workspace is a fully independent alternative to the Microsoft 365 ecosystem. The solution enables organisations to reduce their reliance on global technology providers, minimise the risk of vendor lock-in, and build a working environment that is better suited to their own requirements in terms of security, compliance and data control.

The presence of numerous applications, data replication and an absence of standardised processes are currently some of the primary contributors to operational inefficiency within companies and public institutions. The use of separate tools for email, files, communication, meetings and document collaboration can create challenges in terms of information control and the increase in the number of locations where data is processed.

Polcom Nextcloud Workspace improves efficiency by streamlining teamwork features into a single, integrated environment. Organisations gain a cohesive ecosystem for communication, document sharing and collaboration, along with 24/7 support in Polish.

This solution is of particular importance to organisations seeking a sovereign alternative to Microsoft 365 without compromising on the convenience of day-to-day work, online collaboration and centralised resource management.

In the public SaaS model, organisations often choose to relinquish some control in exchange for convenience. In practice, this can mean limited influence over data location, how data is processed, administrative access, the service maintenance model, and reliance on a single global provider.

Polcom Nextcloud Workspace restores this control by offering a working environment based on infrastructure located in Polcom’s Polish data centres. This allows organisations to use modern communication and collaboration tools whilst maintaining greater transparency regarding where their data is stored and how it is processed.

This is of particular importance for companies and organisations that are subject to the requirements of the GDPR, NIS2, DORA, KSC or internal security policies. In this model, the collaboration platform is not an anonymous public SaaS service, but rather part of a controlled IT environment.

The service supports organisations in building digital sovereignty by providing an environment that complies with the European approach to data protection, security and technological independence.

Polcom’s infrastructure is in accordance with the European Cloud Sovereignty Framework, which underscores the significance of data localisation, jurisdiction, operational control, security, supply chain transparency and reducing reliance on suppliers outside the European regulatory area.

Consequently, Nextcloud Workspace can be a pivotal element in an organisation’s strategy for leveraging user-friendly collaboration tools while maintaining strict control over their data and infrastructure.

In a collaborative work environment, security depends not only on protecting the infrastructure. It is also crucial to consider who has access to data, what permissions they hold, and whether the organisation can monitor user activity.

Nextcloud Workspace supports access management in a manner consistent with the organisation’s security policies. It helps mitigate the risk of uncontrolled file sharing, document leakage and the use of external tools outside the IT department’s supervision.

In practice, this means greater control over how information flows within and outside the organisation.

Many organisations use global collaboration suites for reasons of convenience and brand recognition. At the same time, there is an increasing awareness of the risks associated with reliance on a single provider, limited control over the environment, and data processing within a public SaaS model.

Polcom Nextcloud Workspace is a secure and sovereign alternative to Microsoft 365, particularly for organisations wishing to retain greater control over their infrastructure, data location, deployment model and access management.

This solution is designed for businesses and institutions that wish to enjoy the benefits of teamwork while retaining control over their data.

Polcom Nextcloud Workspace facilitates seamless team collaboration by enabling simultaneous document editing, version control and communication, integrated directly within the context of ongoing tasks.

Utilising contemporary data minimises the likelihood of errors, accelerates the flow of information and streamlines coordination between teams.

This is of particular importance in organisations where documents, decisions and project files are created by several people at the same time.

The solution’s flexibility does not compromise control. An organisation can develop its working environment, add users, integrate further processes and adapt the platform to new requirements, whilst maintaining a consistent security and data management model.

This is of particular importance for companies that wish to develop a digital working environment but do not want to make the entire organisation dependent on a single global technology ecosystem.

Polcom Nextcloud Workspace facilitates real-time collaboration on the creation and editing of text documents, presentations and spreadsheets. It is possible for users to work on the same files simultaneously, make changes and see the latest version of the document immediately.

This reduces the confusion associated with sending multiple versions of files, making changes to attachments and working on out-of-date documents. The team uses a single, shared environment where documents, communications and files remain linked together.

Built-in version control mechanisms allow you to track the history of changes and quickly restore previous versions of documents. This allows teams to work more efficiently and securely.

Version control is an essential tool for businesses, as it reduces the risk of losing important information, accidentally overwriting files or working with out-of-date data. It also facilitates the auditing of changes and the organisation of documentation in projects involving multiple people.